Registration

Deadline for Early Registration: February 28, 2025

CLICK HERE TO REGISTER

Registration Fees


Registration Category Early Fee:
up to February 28, 2025
Late Fee:
from March 1 to April 10, 2025
On-Site Fee
Participants from countries with HIGH income* Euro 500,00 Euro 600,00 Euro 700,00
Participants from countries with MIDDLE income* Euro 400,00 Euro 500,00 Euro 600,00
Participants from countries with LOW income* Euro 300,00 Euro 400,00 Euro 500,00
Affiliated Health Care Professionals (nurses, psychologists, etc.) ** Euro 200,00 Euro 250,00 Euro 300,00
Students & Service users and carers** Euro 100,00 Euro 150,00 Euro 200,00
* As per the World Bank catalogue.
** The online registration application must be accompanied by written Proof of Status (date no older than 6 months from the registration date). A Proof of Status is an official letter written and signed (by hand/ no electronic signature) by the head of the department – hospital or academic institution – which confirms the status of the applicant. The document must be issued in English on official hospital/university letterhead and must be submitted during the registration process before the relevant registration deadline. Once the online pre-registrations for the Congress are closed, participants still wishing to register will need to bring their proof of status onsite, in order to benefit from the reduced fee.
N.B.: When letters, certifying status, are sent after the early/ late registration deadline, the next registration fee will be applicable even when the registration is processed online and fully paid.

Registration includes


  • Admittance to the Opening Ceremony & Welcome Reception
  • Admittance to all sessions
  • Admittance to exhibition
  • Congress documentation
  • Electronic abstract book
  • Certificate of Attendance
  • Coffee – refreshments during official Congress breaks

Certificate of Attendance


After the end of the congress, the certificate of attendance will be sent by e-mail to all registered participants who attended the congress.

Registration Terms & Conditions


  • Full payment of your registration is required in order to confirm your participation in the congress.
  • All registration fees are quoted in Euro (€) and taxes are included.
  • Invoices with an address in the European Union must be provided with a VAT Number. The invoicing address and VAT number can be set up during the registration process.
  • Registration fees are based on the date of the receipt. The prices indicated are only applicable if BOTH the registration request AND payment are received before midnight, Central European Time EEST (UTC +3), on the relevant registration deadline date, otherwise the registration fee for the next period will be applied.

Methods of Payment


All payments are to be made in Euro (EUR). Bank charges are to be settled by the payer. Confirmation of services will be sent after receipt of the appropriate fees by e-mail to the address advised for communication. Outstanding payments are to be made onsite during the Congress.

  • By credit card
    Online payments by credit card will be processed through the Congress’ online services system. Upon completion of payment, the online system will redirect you to confirmation of services and the respective payments page. Once you have completed this process, you will receive a confirmation email with information about the services booked and your payment status.

  • By bank transfer*
    Online bookings by bank transfer can be processed through the online services system of Congress. After selecting the services of your choice, please tick the appropriate box (payment “by bank transfer”) in the payments section. The online system will then redirect you to a confirmation of services page and once this is submitted you will receive a confirmation email with an outstanding balance due (to be settled by bank transfer). After receipt of payment of the appropriate fees, you will receive the official confirmation of the services booked for the Congress in the email address advised for communication.
    Important Note: Your bookings will be valid for seven (7) days after completion of the online order. Payment by bank transfer is to be completed within this time frame, for final confirmation of your bookings. After the 7-day deadline has expired, your bookings will be considered null.
Bank Details (EURO account):
ALPHA BANK
Account Number: 103-002320-000855
Swift Code: CRBAGRAAXXX
IBAN Number: GR29 0140 1030 1030 0232 0000 855
Account Holder: Erasmus S.A.
Bank charges: Bank charges are to be settled by the payer.

Important Note: A copy of the bank slip receipt is to be sent to the Organising Secretariat by e-mail at info@wparegional2025.org, for confirmation of the relevant bank transfer. Please indicate your name as well as the “WPA2025” on your payment details for identification purposes.

All invoices will be sent to recipients within one month after the end of the Congress.
In case of re-issuance of invoices, a handling fee of 20,00 Euro will apply.

Disclaimer: Erasmus S.A. does not store credit card information, nor do we share customers’ details with any third parties. All personal data included in the databases to which access is granted will be protected according to the European Directive for the Protection of Personal Data with appropriate software and hardware measurements.

     

Important information for payments by credit card


Due to the increased payment security measures followed by several banks around the world, you may be prompted to answer increased security questions, either to proceed with a transaction or to verify an initially declined transaction. It may also be advisable to try a different card in case your initial attempt is not successful. Please be assured that our team works continuously on always keeping in place the appropriate processes that ensure a safe, fast and seamless online payment experience for all. Thank you for your understanding and your kind cooperation and please do not hesitate to contact us at info@wparegional2025.org for any further clarification..

Cancellation & Alteration Policy


Registration cancellations
Any cancellation or alteration of your registration must be sent in writing by e-mail to info@wparegional2025.org, and will be subject to the following conditions:
  • Until January 20, 2025: The full amount paid will be refunded, less than the Euro 50,00 administrative fee.
  • Between January 21 and February 28, 2025: 50% of the registration fee will be refunded.
  • After March 1, 2025: no refund applies.
All refunds will be processed within one (1) month after the end of the Congress. Bank charges will be deducted.

Registration alterations / Name changes
  • Until February 28, 2025: name changes can be made with no additional charge.
  • Between March 1 and March 31, 2025: name changes will be charged with a 20,00 Euro administrative fee.
  • After April 1, 2025: no name changes will be accepted.
    Non-shows will be charged with the full fee.

FAIR PROCESSING NOTICE
Please note that pictures and video recordings will be taken by congress staff throughout the Congress.
By registering to the Congress, you consent to the Congress Secretariat of Congress using photographs and/or video recordings including images of you, both internally and externally to promote the Congress. These images could be used in print and digital media formats including print publications, websites, e-marketing, posters banners, advertising, film, social media, teaching and research purposes. Additionally, the Organisers are committed to processing information in accordance with the General Data Protection Regulation (GDPR).
For further information regarding Registration, please contact the Congress Organising Secretariat at info@wparegional2025.org.