Registration Category	Early registration fees up to July 31st, 2025	From August 1st, 2025 to on site
Participants	500 €	600 €
Students*	280 €	325 €
Industry**	750 €	1000 €
Accompanying Persons	160 €	200 €

* For final confirmation of your student registration, proof of status (an official letter written in English by the Head of the University on official University letterhead) should be submitted to the Meeting Organizing Secretariat via email at info@actc2025.org. The Meeting Organizing Secretariat reserves the right to allocate your registration to the appropriate category in case we do not receive the proper documentation. 
** Sponsors excluded.

Registration Entitlements

Kindly find below the registration entitlements for your applicable registration:

Participants, Students & Industry

• Admittance to Opening Ceremony & Welcome Reception
• Admittance to all sessions
• Admittance to exhibition
• Meeting documentation and abstract book
• Certificate of Attendance
• Coffee – refreshments during official Meetings’ breaks
• Light Lunch during official Meeting’s dates

Accompanying Persons

• Admittance to Opening Ceremony & Welcome Reception
• Light Lunch during official Meeting’s dates
• Gala Dinner
  
  

Registration Terms & Conditions

• All registration fees are quoted in Euro (€) and taxes are included. 
• Invoices with an address in the European Union must be provided with a VAT Number. The invoicing address and VAT number can be set up during the registration process.
• Registration fees are based on the date of the receipt. The prices indicated are only applicable if BOTH the registration request AND payment are received before midnight, Central European Time (UTC +2), on the relevant registration deadline date, otherwise the higher registration fee will be applied.
• An email/ letter of receipt will be sent to you upon completion of your registration. This letter must be presented at the registration desk at the meeting venue and only if the outstanding amount is zero, you will be able to receive the meeting documents.
  
  

Payment Details

• Payment of the registration fee can be made either by credit card or bank transfer (see below bank account details). 
• Registration payments must be completed before the end of the selected registration deadline. If the payment is not submitted by the stated deadline, the fee will be changed to the one that corresponds to the next period.
• All payments are to be made in Euro (EUR) without charges for the beneficiary.
  
  Bank Details (EURO account):
  EUROBANK
  Account number: 0026-0237-83-0200937824
  Swift Code: ERBKGRAA
  IBAN Number: GR35 0260 2370 0008 3020 0937 824
  Beneficiary: Erasmus SA
  Bank charges: Bank charges are to be settled by the payer.
  
  Note: A copy of the bank slip receipt is to be sent to the Meeting Organizing Secretariat by e-mail (info@actc2025.org), for confirmation of the relevant bank transfer. Please indicate your name as well as the “ACTC2025” on your payment details for identification purposes.

Cancellation & Alteration Policy

Cancellations
Any cancellation or alteration of your registration must be notified in writing by e-mail to info@actc2025.org, and will be subject to the following conditions: 

• Until June 30, 2025: full amount paid will be refunded less 20% administrative fee
• Between July 1 and August 15, 2025: 50% of the registration fee will be refunded
• After August 15, 2025: No refund applies. All refunds will be processed within two (2) months after the end of the ACTC Meeting. Bank charges will be deducted.

Alterations / Name changes

• Until August 20, 2025: name changes can be made with no additional charge
• After August 21, 2025: name changes will be charged €20 administrative fee.
• From September 15, 2025 onwards: no name changes will be accepted.
• Non-shows at the Meeting will be charged the full fee.