(Frequently Asked Questions  for SEGH2023)

Q: How do I register for the Conference and Short Course?
A: To register for the Conference and Short Course, please click here

Q: How can I pay the registration fees?
A: Payment of registration fees can be made by credit card or bank transfer. For full details please click here

Q: What does my registration fee include?
A: For full detailed information, please check the registration page.

Q: How can I register to the Conference Excursion?
A: Registered delegates can participate in Optional field trip to Methana volcano peninsula. You can find more information about the excursion here. You can register for the field trip during the registration process. The already registered delegates can purchase  a ticket  for the field trip by logging in to their accounts and opt for the field trip to Methana.
For more information on the social program of the Conference please click here  

Q: What are the requirements to register as a Student Delegate?
A: Proof of Status is required for the reduced rate of this registration category (Students). A Proof of Status is an official letter written and signed (by hand/ no electronic signature) by the head of department – hospital or academic institution – which confirms the status of the applicant. The document must be issued in English on official hospital/university letterhead and must be submitted to the Organizing Secretariat before the relevant registration deadline. Once the online pre-registrations for the Conference are closed, participants still wishing to register under this category will need to hand their proof of status at the Registration Desk onsite, to benefit from the reduced fee.

Q: Can I register onsite?
A: Onsite registration is available during the Conference days. Onsite fees will apply.

Q: Will I receive a confirmation letter after I have finished registering?
A: A detailed booking confirmation letter will be sent to you by email as soon as your registration is completed.

Q: Can I receive an invoice/ receipt under the University/ Institute/ Company's name?
A: During the registration process, you are required to insert Billing Details, this information will appear on the invoice/ receipt you will receive by email within one month after your payment is complete.
In case of any change of the information requested after the issuance of the invoice/ receipt, there will be a handling fee of €20 for the re-issuance of the invoice/ receipt.

Q: Can I cancel my registration or make any alterations?
A: For every written cancellation received until April 30th, 2023, 50% of the total amount will be refunded. After this date, no refunds will be possible. All refunds will be made within two months after the end of the Conference. Bank charges will be deducted.


Q: Can I submit an abstract and present it virtually – is this possible?
A: Physical presence of presenters is required. Unfortunately, there is no option for online presentation.

Q: When will the Conference program be announced?
A: The Conference' program will be announced soon. For information for the conference workshops program click here

Q: I am keen on receiving the abstract book of the Conference. Where can I find it?
A: All registered delegates will be notified regarding the Abstract Book in due time.

Q: Can I submit more than one Poster Presentations?
A: Kindly note that while a submitting author may submit multiple abstracts, each presenting author can present a maximum of two (2) abstracts during the conference.

Q: How can I find out information about hotels close to the Conference Venue?
A: For information regarding hotels close to the Conference Venue please click here

Q: Can I book rooms for a group?
A: For group bookings please contact the Conference Organizing Secretariat at info@segh2023.org

Q: How do I apply for a visa?
A: Greece follows the Schengen Agreement provision and the subsequent acquis concerning short term visa issues stays of up to three (3) months in the Schengen area.
Keep in mind that visa regulations might differentiate between nationalities and countries. We strongly advise you to contact your Local Consulate/ Authority for detailed instructions on the visa regulations and application process that apply to you specifically.
For more information, please click here.

Q: I need a visa invitation letter in order to facilitate my visa application process, how can I get one?
A: Participants that require an official Invitation Letter to attend the SEGH 2023 Conference, should tick the appropriate box during their online registration process. Please note that invitation letters are issued only for those participants who have completed the registration process (paid registration fees).
In case of Visa refusal, full refund (minus 50€ which applies for administration fees) of the paid registration fee will apply, on the occasion that notification to the Conference Secretariat is made up to two (2) months prior to the Conference. Notification to the Conference secretariat must be made by e-mail at info@segh2023.org including the official visa refusal letter.
For more information, please click here.

Q: Can the Conference Organizing Secretariat send an official visa invitation letter directly to my Local Consulate/ Authority?
A: Unfortunately, the Conference Organizing Secretariat is unable to send visa invitation letters directly to Consulates/ Authorities. Visa invitation letters are prepared solely for delegates and are forwarded to them by email.

Q: Where is the Conference taking place?
A: The Conference will take place at the National and Kapodistian University of Athens in the Department of Geology and Geoenvironmental in Athens, Greece.
For detailed information, please click here.

Q: How can I get from the Airport to the Conference venue?
A: For detailed information on public transportation, please visit the Conference website by clicking here and for tourist information click here

Q: When will the Welcome Reception of the Conference take place?
A: The Ice breaker reception will take place on Sunday, July 2nd, 2023, in the evening between 19:00-21:00.

Q: When will the Conference Dinner take place?
A: The Conference Dinner will take place on Tuesday, July 4th, 2023 in the evening.

Q: When will the ECR lunch take place?
The ECR lunch will take place on Tuesday, July 4th, 2023. For detailed information click here
For more information regarding the social program of the conference click here