(Frequently Asked Questions  for ACTC2023)

Q: How do I register for the Meeting?
A: To register for the Meeting, please click here

Q: How can I pay the registration fees?
A: Payment of registration fees can be made by credit card or bank transfer. For full details please click here

Q: What does my registration fee include?
A: For full detailed information, please check the registration page.

Q: What are the requirements to register as a Student Delegate?
A: For final confirmation of your registration as a student, a proof of status (an official letter written in English by the Head of the University on official University letterhead) should be submitted to the Meeting Organizing Secretariat via email at info@actc2023.org. The Meeting Organizing Secretariat reserves the right to allocate your registration to the appropriate category in case we do not receive the proper documentation.

Q: Can I register before the early fee deadline and pay later?
A: In order to benefit from the early fee registration discount, payment must be received before the deadline (i.e. before July 31st, 2023).

Q: Can I register onsite?
A: Onsite registration is available during the Meeting days. Onsite fees will apply.

Q: Will I receive a confirmation letter after I have finished registering?
A: A detailed booking confirmation letter will be sent to you by email as soon as your registration is completed.

Q: Can I receive an invoice/ receipt under the University/ Institute/ Company's name?
A: During the registration process, you are required to insert Billing Details, this information will appear on the invoice/ receipt you will receive by email within one month after your payment is complete.
In case of any change of the information requested after the issuance of the invoice/ receipt, there will be a handling fee of €20 for the re-issuance of the invoice/ receipt.

Q: Can I cancel my registration or make any alterations?
A: Cancellations
Any cancellation or alteration of your registration must be notified in writing by e-mail to info@actc2023.org, and will be subject to the following conditions:

  • Until June 30th, 2023: full amount paid will be refunded less 20% administrative fee
  • Between July 1st and August 15th, 2023: 50% of the registration fee will be refunded.
  • After August 15th, 2023: No refund applies. All refunds will be processed within two (2) months after the end of the ACTC Meeting. Bank charges will be deducted.
Alterations / Name changes
  • Until August 20th, 2023: name changes can be made with no additional charge
  • After August 21st, 2023: name changes will be charged €20 administrative fee.
  • From September 15th, 2023 onwards: no name changes will be accepted.
  • Non-shows at the Meeting will be charged the full fee.


Q: Can I submit an abstract and present it virtually – is this possible?
A: Physical presence of presenters is required. Unfortunately, there is no option for online presentation.

Q: How can I access the Meeting program?
A: For detailed information please click here

Q: I am keen on receiving the abstract book of the Meeting. Where can I find it?
A: All registered delegates will be notified regarding the Abstract Book in due time.

Q: I have submitted an abstract – when can I expect my notification whether it has been accepted or not?
A: The notification deadline of acceptance is on June 15th, 2023.

Q: What are the prerequisites for oral and poster presentations?
A: Oral Presentations
A total number of 18 abstracts will be selected for oral presentations (the duration of each presentation is 10 minutes). Computer projection facilities (PowerPoint presentation) will be available in the meeting rooms. The ACTC meeting Secretariat will supply all necessary audiovisual equipment. Presenting authors will receive all technical information and instructions on presentation prior to the ACTC Meeting.
A. Poster Presentations
Posters must fit the size of the poster board: 1,20 – 1,50 high by 80cm wide.
Presenting authors will receive all technical information and instructions on presentation prior to the ACTC Meeting.

Q: How can I find out information about hotels close to the Meeting Venue?
A: For information regarding hotels close to the Meeting Venue please click here

Q: How can I book a room? Will I receive a hotel booking confirmation?
A: You can book a room during your registration process. To book a hotel please click here
A detailed booking confirmation letter will be sent to you by email as soon as your registration/ booking is completed.

Q: Can I cancel my hotel booking?
A: Written notification, sent to the Meeting Secretariat (info@actc2023.org) is required for any cancellation or change to your accommodation. Refunds will be made as follows (according to the date on the notice of cancellation):

  • Up to and including July 31st, 2023, 50% of the amount paid can be refunded.
  • From August 1st, 2023, and onwards no refund will be granted.
  • All refunds will be processed within two months after the end of the Meeting minus any bank charges.

Q: How do I apply for a visa?
A: Greece follows the Schengen Agreement provision and the subsequent acquis concerning short term visa issues stays of up to three (3) months in the Schengen area. The citizens of these countries are not subject to border controls within the common area (airlines or other carriers require identification – I.D. card or passport or any other piece of identification issued by a public authority). Citizens of the EU countries do not need a visa to enter Greece (and the Schengen area).

Q: I need a visa invitation letter to facilitate my visa application process, how can I get one?
A: Participants that require an official Invitation Letter to attend the ACTC 2023 Meeting, should click the propriate box during their online registration process. This service is provided only to assist participants who are required to obtain a visa or permission to attend the Meeting. It should not be considered as an official invitation covering fees or any other expenses. Please note that invitation letters are issued only for those participants who have completed the registration process (paid registration fees).

Q: Can the Meeting Organizing Secretariat send an official visa invitation letter directly to my Local Consulate/ Authority?
A: Unfortunately, the Meeting Organizing Secretariat is unable to send visa invitation letters directly to Consulates/ Authorities. Visa invitation letters are prepared solely for delegates and are forwarded to them by email.

Q: Where is the Meeting taking place?
A: The Meeting will take place at the Skiathos Palace Hotel, in Skiathos, Greece. For detailed information, please click here

Q: How can I get from the Airport to the Meeting venue?
A: For detailed information on public transportation on Skiathos Island, please visit the website Skiathos Transports by clicking here