Registration

The online registration is now open!
Deadline for early registration: August 31th, 2020


CLICK HERE to register online

Registration Fees

 Registration Category Early Fee
up to August 31st, 2020
Late Fee
from September 1st
to December 10th, 2020
On site Fee
Participants from countries with HIGH income Euro 450 Euro 500 Euro 550
Participants from countries with UPPER MIDDLE income Euro 370 Euro 420 Euro 470
Participants from countries with LOWER MIDDLE income Euro 280 Euro 330 Euro 380
Participants from countries with LOW income Euro 150 Euro 200 Euro 250
Trainees Euro 250 Euro 300 Euro 350
* As per World Bank catalogue
** Trainee: Person who is following courses at the university in order to get a degree in Medicine AND PhD students.
The online registration application must be accompanied by written proof of status (date no older than 6 months from registration date); otherwise low fees will not be validated.
A Proof of Status is an official letter written and signed (by hand/no electronic signature) by the head of department – hospital or academic institution – which confirms the status of the applicant. The document must be issued in English on official hospital/university letterhead and must be submitted to the Registration Department before the relevant registration deadline. Once the online pre-registrations for the Meeting are closed, participants still wishing to register will need to bring their proof of status onsite, in order to benefit from the reduced fee.
N.B.: When letters, certifying status, are sent after the early/late registration deadline, the next registration fee will be applicable even when the registration is processed online and fully paid.

Registration fees include:

  • Attendance to all scientific sessions
  • All congress documentation
  • Coffee, refreshments and light lunch during official breaks

Registration Terms

Full payment of all services booked is required in order to confirm your registration.

Currency

All Congress Fees are calculated in Euros. Participants from countries where currency restrictions prevent them from sending registration fees in advance are asked to inform the Congress Organising Secretariat to avoid being charged the late registration fee.

Methods of payment

All payments are to be made in Euro (EUR). Bank charges are to be settled by the payee.
  • By credit card: Online payments by credit card will be processed through the Congress’s online services system. Upon completion of payment, the online system will redirect you to a confirmation of services and the respective payments page. Once you have completed this process, you will receive a confirmation email with information about the services booked and your payment status.
  • By bank transfer: Bookings by bank transfer can be processed through the Congress’s online services system. After selecting the Congress services of your choice, please tick the appropriate checkbox (payment “by bank transfer”) in the payments section. The online system will then redirect you to a confirmation of services page and once this is submitted you will receive a confirmation email with an outstanding balance due (to be settled by bank transfer). After receipt of payment of the appropriate fees, you will receive the official confirmation of the services booked for the Congress in the email address advised for communication.
    IMPORTANT NOTE: Your bookings will be valid for seven (7) days after completion of the online order. Payment by bank transfer is to be completed within this time frame, for final confirmation of your bookings. After the 7-day deadline has expired, your bookings will be considered as null.
  • Bank account details (EUR account):
    Bank name: EUROBANK
    Account holder: ERASMUS S.A.
    Bank’s Address: 35-37 MICHALAKOPOULOU STR., 11528 ATHENS, GREECE
    Account Number: 0026-0237-83-0200937824
    IBAN: GR35 0260 2370 0008 3020 0937 824
    SWIFT code: ERBKGRAA
    IMPORTANT NOTE: A copy of the bank transfer receipt is to be sent to the Congress Organizing Secretariat by e-mail at info@wpathematic.org, for confirmation of the relevant bank transfer. Please indicate your name as well as the “WPA THEMATIC CONGRESS 2020” on your payment details for identification purposes.

Cancellation policy

Cancellation of registration should be in writing to the Congress Organizing Secretariat. For every written cancellation received before September 30th, 2020, 50% of the registration fee will be refunded. No refund thereafter. All refunds will be made within two months after the end of the Congress. Any bank charges (whereas applicable) will be deducted from the total amount to be refunded.

Disclaimer

Erasmus Conferences and Events S.A. does not store credit card information nor do we share customers’ details with any third parties. All personal data included in the databases to which access is granted will be protected according to the European Directive for the Protection of Personal Data with appropriate software and hardware measurements.

Confirmation of participation

As soon as the appropriate fees have been received, participants will receive a confirmation letter of the relevant bookings. For online payments, the confirmation letter will be automatically provided during online registration, as soon as the credit card charges have been completed and confirmed.

Certificate of Attendance

Registered participants will receive a certificate of attendance, after the end of the Congress, by e-mail.

Badges and Identification

Registration badges will be used during the Congress. For identification purposes and admission to session halls, participants are requested to wear their badges, which will be given to them upon registration, at all times. Admission to the Congress areas will not be allowed without badge identification.

Letter of invitation

Participants that require an official Invitation Letter in order to attend the Congress, may address the Congress Organizing Secretariat, specifying the necessary details. This service is provided only to assist participants who are required to obtain a visa or permission to attend the Congress. It should not be considered as an official invitation covering fees or any other expenses.
Please note that invitation letters are issued only for those participants who have completed the registration process (paid registration fees).

Fair Processing Notice

Please note that pictures and video recordings will be taken by the Congress staff throughout the WPA 2020 Thematic Congress on intersectional collaboration. By registering for the Congress, you agree to your image and personal information being passed to the Congress Organizing Secretariat and published on the website of the Congress (www.wpathematic.org) and being used in materials, either online or in hard copy, for publicity and promotional purposes.