Registration

Participants are kindly advised to pre-register to the ESPN 2021 Congress. 

To enter the online registration form click here

IMPORTANT NOTE: Once you login and register, entering your personal data requested by the system, you may revisit the online services for your abstract(s) submission or any additional bookings, using the same username and password.
Registration Fees
 Registration category  Early fee 
(until January 12, 2021)
 Late fee
(from January 13
to February 28, 2021)
On-site fee
(from March 1, 2021
onwards and on-site)
Participants – ESPN Members € 550 € 650 € 700
Participants – Non-Members of ESPN € 650 € 750 € 800
Trainees* € 350 € 400 € 450
Nurses* € 350 € 400 € 450
Students*
€ 150
€ 200 € 250
*Proof of status required. A proof of status is an official letter written in English by the Head of Clinic/Department on official letterhead.

Full registration fees include the following services:
  • Admittance to all scientific sessions 
  • Admittance to the Opening Ceremony and the Welcome Reception
  • Admittance to the Exhibition area
  • Congress documentation and material 
  • Certificate of Attendance
Currency
All Congress Fees are calculated in EUR (€). Participants from countries where currency restrictions prevent them from sending registration fees in advance are asked to inform the Congress Organizing Bureau to avoid being charged the late registration fee.

Terms of payment for registration fees
All payments should be made in EUR (€) without charges for the beneficiary. 
Please note that late registration fees will apply for any payments received after the stated deadlines. Confirmations of registration and invoices for the relevant charges will only be sent after receipt of the appropriate fees.
Outstanding payments are to be paid on-site.

Method of payment
  • By Credit Card
    MASTERCARD, VISA and AMERICAN EXPRESS credit cards are accepted. Online payments will be processed through the secure payment page of the Congress online registration system. 
  • By Bank Transfer
    Upon receipt of your registration form, you will receive a confirmation letter with bank account details and a deadline for payment of the respective fees. A copy of the bank transfer receipt is to be sent to the Congress Organizing Bureau by e-mail at info@espncongress.org, for confirmation of the relevant bank transfer. 
Disclaimer: Erasmus Conferences & Events S.A. does not store credit card information nor do we share customers’ details with any third parties. All personal data included in the databases to which access is granted will be protected according to the European Directive for the Protection of Personal Data with appropriate software and hardware measurements.

Confirmation of participation
As soon as the appropriate fees have been received, participants will receive a confirmation letter of the relevant bookings.

Cancellation Policy
Cancellation of participation is to be made in written to the Congress Organizing Bureau.The following cancellation policy will apply:
  • For cancellation requests received until January 24, 2021: 50% of the total amount will be refunded.
  • For cancellation requests received from January 25, 2021 onwards: no refund applies.
All refunds will be made within two months after the end of the Congress. Bank charges will be deducted. An additional handling fee of 20 EUR per refund will apply.

Certificate of Attendance
All registered delegates that have attended at least 90% of the Scientific Program will receive a Certificate of Attendance. 

Badge identification 
Registration badges will be used during the Congress. Participants will receive their badges upon check-in on arrivals day. For identification purposes and admission to session halls, participants are requested to wear their badges at all times. Admission to Congress areas will
not be allowed without badge identification.

Letter of Invitation
Delegates that require an official Invitation Letter in order to attend the Congress may address the Organizing Bureau, specifying the necessary details. This service is provided only to assist participants who need to obtain a visa or permission to attend the Congress.
It should not be considered as an official invitation covering fees or any other expenses.
Please note that registration is a prerequisite for delegates to receive an official letter of invitation from the Organizing Bureau.

Liability and Insurance
The Congress Organising Bureau (Erasmus Conferences & Events S.A.) and all suppliers, representatives or agents linked to the organization of the Congress shall not be held liable by any person for any injury, damage, theft, loss, medical problem or inconvenience which may be suffered by any person while traveling to or from, or during such person’s presence in Congress in connection with this Congress. Participants and their guests are advised to purchase their own insurance against any such occurrences.

FAIR PROCESSING NOTICE
Please note that pictures and video recordings will be taken by course staff throughout the ESPN 2020 Congress. 
By registering for the congress you agree to your image and personal information being passed to the ESPN Administrative Secretariat & Congress Organizing Bureau and published on their website (www.espncongress.org and www.espneurosurgery.org) and being
used in materials published by the European Society for Pediatric Neurosurgery, either online or in hard copy, for publicity and promotional purposes.




For further information regarding registration, please contact the Congress Organizing Bureau at info@espncongress.org