Registration

The online registration to the 2020 WPA Epidemiology & Public Health Section Meeting is now open.
Deadline for early registration: December 31st, 2019

CLICK HERE
for online registration

Registration Fees

 Registration Category Early Fee: 
up to December 31st, 2019 
Late Fee:
from January 1st 
to April 30th, 2020 
On Site Fee:
from May 1st, 2020 
& on site 
Amount in EUR Amount in EUR   Amount in EUR
Participants from countries with regular HIGH income* 475 € 525 € 575 €
Participants from countries with Regular LOW income* 335 € 380 € 425 €
Students (under graduate, graduate and post doctoral fellows)** 140 € 190 € 240 €

As per World Bank catalogue
** Student: Person who is following courses at the university in order to get a degree in Medicine AND PhD students.
The online registration application must be accompanied by written proof of status (date no older than 6 months from registration date); otherwise low fees will not be validated.
A Proof of Status is an official letter written and signed (by hand/no electronic signature) by the head of department – hospital or academic institution – which confirms the status of the applicant. The document must be issued in English on official hospital/university letterhead and must be submitted to the Registration Department before the relevant registration deadline. Once the online pre-registrations for the Meeting are closed, participants still wishing to register will need to bring their proof of status onsite, in order to benefit from the reduced fee.
N.B.: When letters, certifying status, are sent after the early/late registration deadline, the next registration fee will be applicable even when the registration is processed online and fully paid.

Registration fees include:
  • Attendance to all scientific sessions
  • All meeting documentation
  • Coffee, refreshments and standing lunch during official breaks

Registration Terms
Full payment of all services booked is required in order to confirm your registration.

Currency
All Meeting Fees are calculated in Euros. Participants from countries where currency restrictions prevent them from sending registration fees in advance are asked to inform the Meeting Organising Secretariat to avoid being charged the late registration fee.

Methods of payment
All payments are to be made in Euro (EUR). Bank charges are to be settled by the payee.
  • By credit card Online: Online payments by credit card will be processed through the Meeting’s online services system. Upon completion of payment, the online system will redirect you to a confirmation of services and the respective payments page. Once you have completed this process, you will receive a confirmation email with information about the services booked and your payment status.
  • By bank transfer: Bookings by bank transfer can be processed through the Meeting’s online services system. After selecting the Meeting services of your choice, please tick the appropriate checkbox (payment “by bank transfer”) in the payments section. The online system will then redirect you to a confirmation of services page and once this is submitted you will receive a confirmation email with an outstanding balance due (to be settled by bank transfer). After receipt of payment of the appropriate fees, you will receive the official confirmation of the services booked for the Meeting in the email address advised for communication.
IMPORTANT NOTE: Your bookings will be valid for seven (7) days after completion of the online order. Payment by bank transfer is to be completed within this time frame, for final confirmation of your bookings. After the 7-day deadline has expired, your bookings will be considered as null. 
  • Bank account details (EUR account):
    Bank name: EUROBANK
    Account holder: ERASMUS S.A
    Bank’s Address: 35-37 MICHALAKOPOULOU STR., 11528 ATHENS, GREECE
    Account Number: 0026-0237-83-0200937824
    IBAN: GR35 0260 2370 0008 3020 0937 824
    SWIFT code: ERBKGRAA
IMPORTANT NOTE: A copy of the bank transfer receipt is to be sent to the Meeting Organizing Bureau by e-mail at info@wpaepi2020.org, for confirmation of the relevant bank transfer. Please indicate your name as well as the “WPA-EPI MEETING 2020” on your payment details for identification purposes. 

Cancellation policy
Cancellation of registration should be in writing to the Meeting Organizing Bureau. For every written cancellation received before March 31st, 2020, 50% of the registration fee will be refunded. No refund thereafter. All refunds will be made within two months after the end of the Meeting. Bank charges will be deducted.
All refunds will be made within two months after the end of the Meeting. Any bank charges (whereas applicable) will be deducted from the total amount to be refunded.

Disclaimer
Erasmus Conferences and Events S.A. does not store credit card information nor do we share customers’ details with any third parties. All personal data included in the databases to which access is granted will be protected according to the European Directive for the Protection of Personal Data with appropriate software and hardware measurements.

Confirmation of participation
As soon as the appropriate fees have been received, participants will receive a confirmation letter of the relevant bookings. For online payments, the confirmation letter will be automatically provided during online registration, as soon as the credit card charges have been completed and confirmed.

Certificate of Attendance
Registered participants will receive a certificate of attendance, after the end of the Meeting, by e-mail.

Badges and Identification
Registration badges will be used during the Meeting. For identification purposes and admission to session halls, participants are requested to wear their badges, which will be given to them upon registration, at all times. Admission to the Meeting areas will not be allowed without badge identification.

Letter of invitation
Participants that require an official Invitation Letter in order to attend the Meeting may address the Meeting Organizing Secretariat, specifying the necessary details. This service is provided only to assist participants who are required to obtain a visa or permission to attend the Meeting. It should not be considered as an official invitation covering fees or any other expenses.
Please note that invitation letters are issued only for those participants who have completed the registration process (paid registration fees).

Fair Processing Notice
Please note that pictures and video recordings will be taken by meeting staff throughout the 2020 WPA epidemiology & Public Health Section Meeting. By registering for the Meeting, you agree to your image and personal information being passed to the Meeting Organizing Secretariat and published on the website of the meeting (www.wpaepi2020.org) and being used in materials, either online or in hard copy, for publicity and promotional purposes.