Registration

Participation is limited (maximum number: 90 delegates).

Priority will be given to delegates having already attended other years of the 10th or previous cycles.
New registrations will be accepted on a first come and pay – first registered basis.
Deadline for priority registration of past Courses’ delegates and ESPN members: January 31, 2018

Registration procedure
Please CLICK HERE to download the Course Participation Form, fill it in and send it by fax (+30 210 7257532) or e-mail (info@espncourse.org) to the Course Organizing Secretariat.

Participation package 
Before February 12, 2018 € 850
From February 12, 2018 onwards € 950
The Course registration package includes the following services:
Hotel accommodation in a double room, shared with another participant, for a total of 5 nights (check-in on June 11 and check-out on June 16, 2018).
  • Admittance to all scientific sessions
  • Admittance to the exhibition area
  • Course documentation and material
  • Certificate of Attendance
  • Coffee, lunch and dinner as specified in the Course program
  • Welcome Cocktail
  • Transfer by shuttle bus from Venice Marco Polo International airport to the Course venue on June 11 and from the venue to Venice Marco Polo International airport on June 16, 2018.
Important note: As the venue is almost fully booked for the Course, we kindly ask you to address any accommodation request directly to the Organizing Secretariat.
Currency
All Course fees are calculated in Euro (€). Participants from countries where currency restrictions prevent them from sending registration fees in advance are asked to inform the Organizing Secretariat, in order to avoid being charged late registration fees.

Terms of payment for registration fees
All payments should be made in Euros without charges for the beneficiary.
Please note that late registration fees will apply for any payments received after the stated deadlines.
Confirmations of registrations and invoices for the relevant charges will only be sent after receipt of the appropriate fees. Outstanding payments are to be paid on-site.

Method of payment
  • By credit card
    Upon receipt of your registration form, you will be sent a link for access to the online payments system, along with a deadline for payment.
  • By bank transfer
    Upon receipt of your registration form, you will receive the bank account details and a deadline for payment of the respective fees. A copy of the bank transfer receipt is to be sent to the Course Organizing Secretariat by fax at +30 210 7257532 or by e-mail at info@espncourse.org, for confirmation of the relevant bank transfer.
Disclaimer: Erasmus Conferences Tours and Travel SA does not store credit card information nor do we share customers’ details with any third parties. All personal data included in the databases to which access is granted will be protected according to the European Directive for the Protection of Personal Data with appropriate software and hardware measurements.
IMPORTANT NOTE: Registration to the ESPN 2018 Course will be confirmed on a first come and pay - first registered basis. Participation is limited to 90 delegates. Priority will be given to ESPN members and previous years’ attendees, so as to facilitate completion of the 3-year cycle attendance.
Confirmation of participation
As soon as the appropriate fees have been received, participants will receive a confirmation letter of the relevant bookings.

Cancellation Policy
Cancellation of participation is to be made in written to the Course Organizing Secretariat. The following cancellation policy will apply:
For cancellation requests received until December 18th, 2017: 50% of the total amount will be refunded.
For cancellation requests received from December 18th, 2017 onwards: no refund applies.
All refunds will be made within two months after the end of the Course. Bank charges will be deducted. An additional handling fee of 20 EUR per refund will apply.

Certificate of Attendance
All registered delegates that have attended at least 90% of the Scientific Program will receive a Certificate of Attendance. Attendance will be confirmed using barcode scanners; delegates are requested to scan their identification badges including a personal ID barcode upon entering each session.
Delegates that will be completing the 3-year Cycle will also be receiving an additional Certificate of successful completion of the ESPN Course Cycle.

CME accreditation and badge identification
Registration badges will be used during the Course. Participants will receive their badges upon check-in on arrivals day. For identification purposes and admission to session halls, participants are requested to always wear their badges. Admission to Course areas will not be allowed without badge identification.
CME accreditation will be awarded based on attendance monitored through scanners.

Letter of Invitation
Delegates that require an official Invitation Letter to attend the Course may address to the Course Secretariat specifying the necessary details. This service is provided only to assist participants who need to obtain a visa or permission to attend the Course. It should not be considered as an official invitation covering fees or any other expenses.
Please note that registration to the Course is a prerequisite for delegates to receive an official letter of invitation from the Course Secretariat.

FAIR PROCESSING NOTICE
Please note that pictures and video recordings will be taken by course staff throughout the ESPN 2018 Course. By registering for the course you agree to your image and personal information being passed to the ESPN Administrative Secretariat & Course Organizing Bureau and published on their website (www.espncourse.org and www.espneurosurgery.org) and being used in materials published by the European Society for Pediatric Neurosurgery, either online or in hard copy, for publicity and promotional purposes.

For any inquiry regarding your participation, please contact the ESPN Course Secretariat at info@espncourse.org