Q: How do I register for the Meeting?
A:In order to register for
the Meeting, please click HERE.
Q: How
can I pay the registration fees?
A: Payment of registration fees can be
made by credit card or bank transfer. For full details please click HERE.
Q: What does my registration fee include?
A: The registration entitlements for your applicable registration are the following
● Participation in Meeting Programme and Exhibition
● Delegates material and documentation
● Certificate of Attendance (electronic)
● Coffee – refreshments & Lunch during breaks as per Meeting Programme
For full detailed information, please check the registration page
Q: Can I register onsite?
A: Onsite
registration is available during the Meeting days.
Q: Will I receive a confirmation letter
after I have finished registering?
A: A detailed booking confirmation letter
will be sent to you by email as soon as your registration is completed.
Q: Can I receive an invoice/ receipt
under the University/ Institute/ Company's name?
A: During the registration process, you are
required to insert Billing Details, this information will appear on the
invoice/ receipt you will receive by email within one month after your payment
is complete.
In case of any change of the information
requested after the issuance of the invoice/ receipt, there will be a handling
fee of €20 for the re-issuance of the invoice/ receipt.
Q: Can I cancel my registration or make
any alterations?
A: Any cancellation or alteration of your
registration must be sent in writing by e-mail to info@ipcrg2025.org, and will be subject to
the following conditions:
● Cancellation received up to and including March 20, 2025: full refund less a Euro 50,00 for administration fee
● Cancellation received from March 21, 2025 onwards: No refund applies
All refunds will be processed within one two
(2) weeks after the end of the Meeting. Bank charges will be deducted.
Alterations / Name changes
● Until March 20th, 2025: name changes can be made with no additional charge
● Between March 20th and March 31st, 2025: name changes will be charged with € 20 administrative fee.
● After April 1st, 2024: no name changes will be accepted.
● No-shows will be charged with the full
fee.
Q: Can I submit an abstract and present
it virtually – is this possible?
A: Physical presence of presenters is
required. Unfortunately, there is no option for online presentation.
Q: Can I amend my abstract with new data?
A: Minor modifications to reflect new data are allowed for your abstract. Alternatively, you can update your presentation only with your new data.
For any changes to your abstract
submission, please contact the Organising Secretariat at info@ipcrg2025.org by 31st March 2024.
Q: I have submitted an abstract – when
can I expect my notification whether it has been accepted or not?
A: Notification
of acceptance or rejection of the abstract will be sent to the corresponding
author of each abstract by 31st January 2025, or by 18th December 2024 if you submit by December 1st 2024.
If you have not received notification of
the status of your abstract, email info@ipcrg2025.org.
Q: When will the Meeting programme be
announced?
A: You can find the Meeting scientific
programme HERE.
Q: I am keen on receiving the abstract
book of the Meeting. Where can I find it?
A: All accepted abstracts will be published
as IPCRG resources on IPCRG website after the end of the Meeting.
A: To see accommodation options please click HERE.
Q: How can I book a room?
A: You can book a room during your registration process. To book a hotel please click HERE.
A detailed booking confirmation letter will be sent to you by email as soon as your registration/ booking is completed.
Q: Can I book rooms for a group?
A: For group bookings please contact the Conference Organising Secretariat at info@ipcrg2025.org
Q: Can I cancel my hotel booking?
A: Written notification, sent to info@ipcrg2025.org is required for any cancellation or change to your Accommodation. Refunds will be made as follows (according to the date on the notice of cancellation):
● Up to and including January 9th 2025: full refund less € 100 administration fee
● From January 10th 2025 and onwards: No refund will be granted
All refunds will be processed within two (2) weeks after the end of the Meeting. Bank charges will be deducted.
For further information regarding accommodation, please contact the Meeting Organising Secretariat at info@ipcrg2025.org
Q: How do I apply for a visa?
A: Romania follows the Schengen Agreement
provision and the subsequent acquis (binding agreement) concerning short term
visa issues stays of up to three (3) months in the Schengen area. The citizens
of these countries are not subject to border controls within the common area
(airlines or other carriers require identification – I.D. card or passport or
any other piece of identification issued by a public authority). Citizens of
the EU countries do not need a visa to enter Romania (and the Schengen area).
For more information regarding on whose
citizens need or do not need a visa to enter Romania, please click here.
Q: I
need a visa invitation letter in order to facilitate my visa application
process, how can I get one?
A: For detailed information
regarding the visa invitation letter please click HERE.
Q: Can
the Meeting Organising Secretariat send an official visa invitation letter
directly to my Local Consulate/ Authority?
A: Unfortunately,
the Meeting Organising Secretariat is unable to send visa invitation letters
directly to Consulates/ Authorities. Visa invitation letters are prepared
solely for delegates and are forwarded to them by email.
Q: Where
is the Meeting taking place?
A: :
The 8th IPCRG Scientific Meeting will take place at the Transilvania
University of Brașov (UNITBV), in Brașov, Romania.
For detailed information, please click HERE.
Q: How can I get from Bucharest to the Meeting venue?
A: For detailed information on how to travel from Bucharest to Brasov please click HERE .
