Registration

Pre-registration is now open!
Early registration fees deadline: December 31, 2017

ON-LINE

(AVAILABLE ONLY FOR PAYMENTS BY CREDIT CARD in EUR)
By using one of the following browsers: Internet Explorer, Mozilla Firefox or Safari
CLICK HERE to login to the on-line registration system.

NOTICE: Once you log in and register, entering your personal data requested by the system, you may revisit the on line services for your abstract(s) submission or any additional reservations, using only your password and your username.

PLEASE USE ALPHANUMERIC CHARACTERS ONLY
We would like to draw your attention to the fact that, when completing your personal information (address etc), you are not allowed to use special characters (e.g. í, É, á etc). The online payments system is a 3D safety proof system that – for your own safety – filters all information and the credentials you enter need to be exactly the same, with no special characters or punctuation marks, so as to proceed to the next step and complete the payment of your registration.

Alternatively

OFF-LINE

(AVAILABLE ONLY FOR PAYMENTS BY BANK TRANSFER in USD)
Ιn case you wish to pay your registration fee in US$, 
CLICK HERE to download the Registration Form, fill it in and send it back to us by email (info@wpaepi2018.org) or by fax (+30 210 7257532) along with a copy of the bank transfer receipt.

In order to avoid double charges, please submit your registration ONCE.

Registration Fees

 
Registration Category
EARLY FEE
Until  December 31, 2017
 LATE FEE
From January 1,
till April 30, 2018
 
 ONSITE FEE
from May 1st, 2018
& on site
Amount
in EUR
Amount
in USD* 
Amount
in EUR  
Amount
in USD* 
Amount
in EUR  
Amount
in USD*
Participants from countries with regular HIGH income**
 475 € 500 $ 525 € 550 $ 575 €
600 $
Participants from countries with Regular LOW income**
335 €
350 $ 380 € 400 $   425 € 450 $
 Students (under graduate, graduate and post doctoral fellows)***
140 €
150 $ 190 € 200 $ 240 €
250 $
*Estimated as per rate on February 2017
** As per World Bank catalogue  
*** Student: Person who is following courses at the university in order to get a degree in Medicine AND PhD students.

A Proof of Status is an official letter written and signed (by hand/ no electronic signature) by the head of department – hospital or academic institution – which confirms the status of the applicant. The document must be issued in English on official hospital/university letterhead and must be submitted to the Registration Department before the relevant registration deadline. Once the online pre-registrations for the Meeting are closed, participants still wishing to register will need to bring their proof of status onsite, in order to benefit from the reduced fee.
N.B.: When letters, certifying status, are sent after the early/late registration deadline, the next registration fee will be applicable even when the registration is processed online and fully paid.

Registration fees include:

  • Attendance to all scientific sessions
  • All meeting documentation
  • Coffee, refreshments and standing lunch during official breaks

Methods of payment

  • By Credit Card (available ONLY for payments in EUR)
    MASTERCARD, VISA, American Express and Maestro credit cards are accepted. Online payments will be processed through the secure payment page of the Meeting online system.
  • Bank account details (available ONLY for payments in USD): 
    ALPHA ΒΑΝΚ
    VENIZELOU BRANCH
    14 VENIZELOU  STR.
    105 64 ATHENS - GREECE
    BANK CODE: 014
    ACCOUNT Nr. (in EURO): 103-01-5001-000148
    ACCOUNT HOLDER : ERASMUS S.A
    SWIFT CODE or BIC #: CRBAGRAAXXX
    IBAN Nr: GR48 0140 1030 1030 1500 1000 148
IMPORTANT NOTE: A copy of the bank transfer receipt is to be sent to the Meeting Organizing Bureau by fax at +30 210 7257532 or by e-mail at info@wpaepi2018.org long with the respective Registration Form, for confirmation of the relevant bank transfer. Please indicate your name as well as the “WPA-EPI MEETING 2018” on your payment details for identification purposes. 

Disclaimer: Erasmus Conferences Tours and Travel SA does not store credit card information nor do we share customers’ details with any third parties. All personal data included in the databases to which access is granted will be protected according to the European Directive for the Protection of Personal Data with appropriate software and hardware measurements.

Terms of payment for registration fees

All payments are to be made in Euro (EUR) or US Dollar (USD).
Please note that the late registration fees will apply for any payments received after the stated deadlines. Confirmations of registrations and invoices for the relevant charges will only be sent after receipt of the appropriate fees. Invoices are subject to 24% VAT charges over and above. In case of any change in tax policy, applicable VAT charges will be readjusted accordingly.

Confirmation of participation

As soon as the appropriate fees have been received, participants will receive a confirmation letter of the relevant bookings. Participants are kindly requested to present their registration’s confirmation letter upon their check-in at the Registration Desk, operating onsite the venue during the Meeting.
For online payments, the confirmation letter will be automatically provided during online registration, as soon as the credit card charges have been completed and confirmed.

Certificate of attendance

Registered participants will receive a Certificate of Attendance.

Cancellation policy

Cancellation of registration should be in writing to the Meeting Organizing Bureau. For every written cancellation received before March 31st, 2018, 50% of the registration fee will be refunded. No refund thereafter. All refunds will be made within two months after the end of the Meeting. Bank charges will be deducted.

Badges and identification

Registration badges will be used during the Meeting. Participants will receive their badges upon their check-in at the Registrations Desk during the Meeting. For identification purposes and admission to session halls, participants are requested to wear their badges at all times. Admission to Meeting areas will not be allowed without badge identification.

Letter of invitation

Participants that require an official Invitation Letter in order to attend the Meeting may address the Meeting Secretariat, specifying the necessary details. This service is provided only to assist participants who are required to obtain a visa or permission to attend the Meeting. It should not be considered as an official invitation covering fees or any other expenses. Please note that invitation letters are issued only for those participants who have completed the registration process (paid registration fees) and have booked their hotel accommodation. In case your visa application is not approved by the relevant Authorities, Erasmus Tours and Travel SA will fully refund registration fees and hotel deposit, if hotel booking has been made through Erasmus Tours and Travel SA.

Currency

Meeting fees are calculated in Euro (EUR) or in US Dollar (USD). Participants from countries where currency restrictions prevent them from sending registration fees in advance are kindly requested to inform the Meeting Secretariat, in order to avoid being charged the late registration fee.