Registration


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Registration Fees

 
Registration Category
EARLY FEE
Until  December 31, 2017
 LATE FEE
From January 1,
till April 30, 2018
 
 ONSITE FEE
from May 1st, 2018
& on site
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Amount
in EUR
Amount
in EUR  
Amount
in EUR  
Participants from countries with regular HIGH income**
 475 € 525 € 575 €
Participants from countries with Regular LOW income**
335 €
380 €   425 €
 Students (under graduate, graduate and post doctoral fellows)***
140 €
190 € 240 €
** As per World Bank catalogue  
*** Student: Person who is following courses at the university in order to get a degree in Medicine AND PhD students.

A Proof of Status is an official letter written and signed (by hand/ no electronic signature) by the head of department – hospital or academic institution – which confirms the status of the applicant. The document must be issued in English on official hospital/university letterhead and must be submitted to the Registration Department before the relevant registration deadline. Once the online pre-registrations for the Meeting are closed, participants still wishing to register will need to bring their proof of status onsite, in order to benefit from the reduced fee.
N.B.: When letters, certifying status, are sent after the early/late registration deadline, the next registration fee will be applicable even when the registration is processed online and fully paid.

Registration fees include:

  • Attendance to all scientific sessions
  • All meeting documentation
  • Coffee, refreshments and standing lunch during official breaks

Terms of payment for registration fees

All payments are to be made in Euro (EUR) .
Please note that the late registration fees will apply for any payments received after the stated deadlines. Confirmations of registrations and invoices for the relevant charges will only be sent after receipt of the appropriate fees.

Confirmation of participation

As soon as the appropriate fees have been received, participants will receive a confirmation letter of the relevant bookings. Participants are kindly requested to present their registration’s confirmation letter upon their check-in at the Registration Desk, operating onsite the venue during the Meeting.
For online payments, the confirmation letter will be automatically provided during online registration, as soon as the credit card charges have been completed and confirmed.

Certificate of attendance

Registered participants will receive a Certificate of Attendance.

Cancellation policy

Cancellation of registration should be in writing to the Meeting Organizing Bureau. For every written cancellation received before March 31st, 2018, 50% of the registration fee will be refunded. No refund thereafter. All refunds will be made within two months after the end of the Meeting. Bank charges will be deducted.

Badges and identification

Registration badges will be used during the Meeting. Participants will receive their badges upon their check-in at the Registrations Desk during the Meeting. For identification purposes and admission to session halls, participants are requested to wear their badges at all times. Admission to Meeting areas will not be allowed without badge identification.

Letter of invitation

Participants that require an official Invitation Letter in order to attend the Meeting may address the Meeting Secretariat, specifying the necessary details. This service is provided only to assist participants who are required to obtain a visa or permission to attend the Meeting. It should not be considered as an official invitation covering fees or any other expenses. Please note that invitation letters are issued only for those participants who have completed the registration process (paid registration fees) and have booked their hotel accommodation. In case your visa application is not approved by the relevant Authorities, Erasmus Tours and Travel SA will fully refund registration fees and hotel deposit, if hotel booking has been made through Erasmus Tours and Travel SA.

Currency

Meeting fees are calculated in Euro (EUR). Participants from countries where currency restrictions prevent them from sending registration fees in advance are kindly requested to inform the Meeting Secretariat, in order to avoid being charged the late registration fee.

FAIR PROCESSING NOTICE
Please note that pictures and video recordings will be taken by congress staff throughout the 2018 WPA meeting. By registering for the meeting you agree to your image and personal information being passed to the Meeting Organizing Bureau and published on the website of the congress (www.wpaepi2018.org) and being used in materials, either online or in hard copy, for publicity and promotional purposes.